Progressive business and government organizations looking to reduce operating costs can rely on eProcuremate from Xtenza to streamline and automate the entire procurement and supplier management process. eProcuremate goes beyond conventional procurement solutions and enables organizations to achieve a higher level of collaboration. This allows buyer organizations, suppliers and trading partners to collaborate in the planning, execution and fulfillment of both direct and indirect material and services requirements at the lowest possible cost with paperless transactions from purchase request to payment.

Xtenza Solution's eProcuremate application is a web-based procurement product that helps companies deploy a feature rich solution quickly across the organization. It is designed with an easy-to-use interface to ensure that employees are able to use the procurement application effortlessly without any training. We give your employees a familiar buying experience to ensure that you can get the full value from supplier contracts and management visibility of current spending levels and trends.

• Improved transaction efficiency for lower costs and fewer mistakes
• Automation of the entire procurement process from purchase request to vendor payment
• Powerful workflow engine for timely approval of purchase requests and purchase orders from the proper management level
• Real time information exchanged with supplies on the status of purchase orders, shipments, invoices and payments
• Paperless transactions to lower costs, reduce cycle time and eliminate mistakes
• Faster inventory replenishment resulting in lower carrying costs
• Increased supplier participation and responsiveness while allowing suppliers of all sizes to participate in an automated procurement process
• Easy to benchmark supplier performance and monitor current spending totals in real time

eProcuremate from Xtenza Solutions offers any small business, medium-sized division or government department the ability to quickly and cost effectively implement a customized procurement solution to realize the benefits outlined above. eProcuremate is easily configured and deployed to manage all types of procurement transactions; PR, RFQ, Vendor Quote, PO, Management approval, shipping notice, Invoice, receiving, and payment.

• Configurable to support a variety business needs including vendor managed inventory, subcontracting and outsourcing.
• Easily integrates with eContractmate from Xtenza to manage all type of purchasing agreements such as service contracts, rate contracts and construction contracts.
• Suppliers and trading partners can be integrated into the process and when granted access to the system can directly upload quotes for review, negotiation and approval. Collaboration between stakeholders is facilitated with integrated email and instant messaging capabilities.
• Each organization can build a custom process flow for review and approvals based on business needs or other levels of authority.
• Fields names and values can be customized to match the business process, not the other way around.
• Purchasing data and requirements can be integrated with existing ERP systems from SAP and Oracle using Xtenza's intelligent connector technology.
• The software can be deployed in a variety of environments: On-Demand via the internet, hosted by an ASP (Application Service Provider) or licensed and installed behind the organization's firewall.

• The status of every purchase request and purchase order in force or in review can be tracked with compliance monitoring based on quantity, quality price, dates, and other user specified conditions.
• Automatic alerts on milestones, RFQ's, expiration, quantity price changes and more can be defined by the user.
• All written communications are recorded and date stamped for tracking purposes.
• Vendor performance data can be easily retrieved and analyzed.
• Key spending data can be captured for real management and for further management analysis.
• Access is secured through passwords and 128-bit SSL encryption for on-demand users.

• Easy to configure to match existing business terms and processes
• Quick to implement - be up and running in a less than a week
• Support for legacy data integration and customization
• Easy to learn, accessible from any intelligent device with full browser capabilities
• Flexible payment terms - monthly, annual, one time license fee. With On-Demand implementations, pay only for the number of users you need with no long term obligations