Contract management is a vital task of all business and government organizations. Contracts are pervasive in our professional lives and it is difficult to manage them from an enterprise perspective when virtually every functional area; sales, marketing, IT, purchasing, facilities, HR and others all are entering into binding agreements with third parties to which the organization is obligated. Whether it be a lease, software license, insurance policy, sales agreement, purchasing agreement, employment offer or other common contract, every entity is challenged by the need to understand the wide ranging risks and obligations incurred in these typical business documents.

Effective contract management is needed to provide management visibility and control over the organization's relationships with its partners and suppliers. The benefits of consolidating all contracts and agreements in a single software application are many. These include:

• Meeting legal obligations, avoiding litigation
• Timely notice of contract expirations and renewals
• Centralized reporting structure
• Cost savings and/or increased revenue
• Standardized language, clear processes and proper approvals
• Lower cost of legal oversight and administration
• Elimination of redundant and unapproved agreements
• Compliance with milestones and delivery dates
• Improved performance of the organization, suppliers and customers

eContractmate from Xtenza Solutions offers any small business, medium-sized division or government department the ability to quickly and cost effectively, implement a customized contract management solution to realize the benefits outlined above. eContractmate is easily configured and deployed to manage all types of contracts, agreements and policies, whether it be for purchasing, sales, services, HR or executive management.

• Configurable to support a variety of contract types and create custom contract templates with pre-approved language.
• Easily integrates with your purchasing system or eProcuremate from Xtenza to manage all type of purchasing agreements such as service contracts, rate contracts and construction contracts.
• Suppliers, service providers and customers can be integrated into the process and when granted access to the system can directly upload contract documents for review, negotiation and approval. Collaboration between stakeholders is facilitated with integrated email and instant messaging capabilities.
• Each organization can build a custom process flow for review and approvals based on business needs other levels of authority.
• Fields names and values can be customized to match the business process, not the other way around.
• Contract data can be integrated with existing ERP systems from SAP and Oracle using Xtenza's intelligent connector technology.
• The software can be deployed in a variety of environments: On-Demand via the internet, hosted by an ASP (Application Service Provider) or licensed and installed behind the organization's firewall.

• A centralized repository for all agreements is created with full copies of every contract and all attachments and amendments plus an historical file of previous contracts.
• Contracts can be searched by keywords and business terms.
• Version control of all contracts is maintained.
• The status of every contract in force or in review can be tracked with compliance monitoring based on quantity, quality price, dates, and other user specified conditions.
• Automatic alerts on milestones, RFQ's, expiration, quantity price changes and more can be defined by the user.
• Access is secured through passwords and 128-bit SSL encryption for on-demand users.
• Key contract data can be captured for further management analysis

• Easy to configure to match existing business terms and processes
• Quick to implement - be up and running in a less than a week
• Support for legacy data integration and customization
• Easy to learn, accessible from any intelligent device with full browser capabilities
• Flexible payment terms - monthly, annual, one time license fee. With On-Demand implementations, pay only for the number of users you need with no long term obligations